Meeting 2007
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Minutes Meeting 26 January 2007
Venue: the Theo Bakker residence (many thanks for the delicious cheese and wine)
Present: Theo, Thierry, Genevieve, Tim, Philip
Apologies: Tom, Andrew
The meeting of the 2007 JOSC Committee was called to order at 08:05 pm WIB by the Commodore.
1. Minutes of AGM approved with the following note:
§ Minutes should mention who is responsible for further action on a particular resolution
2. 2007 Committee responsibilities
§ Thierry : Commodore, treasurer, Webmaster and Yahoo group moderator
§ Tom: Vice Commodore
§ Genevieve: membership secretary
§ Theo: social secretary
§ Andrew, Tim and Tom: Race Officers, other sailing events scheduling
§ Philip: Club secretary
§ Mathew to be asked to act as advisor/stand in on an occasional basis
3. Racing and Other Events
§ Tentative calendar dates suggested by Mathew at AGM were adjusted after some discussion and a new 2007 calendar including full moons and island events/cruises/races will be published by Tim.
§ Race results Handicaps should rather be expressed not by a number that we use to divide the times of the boats but preferably a number to multiply. This will make it easier for people to guess rapidly after a race what the outcome is. In the transition period both will be
§ How to boost participation in general and ensure at least 3 boats contest races? After much lively and imaginative discussion the following measures were agreed to:
- circulate the race calendar to boat owners and ask for feedback
- new rule: two boats to be sufficient for a race but handicaps will not be adjusted
- If three or more yachts compete, handicaps will be recalculated
- Every attempt will be made to adhere to the calendar
- Boat owners will be contacted, reminded and asked for confirmation at the beginning of each month by the Racing Committee.
- Boat owners should try to find alternative crew to sail the boat in case the normal skipper is away.
- Two weeks prior to each race a reminder will be sent out via the new mail group along with the announcement of the pre–race social at the Eastern Promise.
- Sponsors will be sought for each race to provide motivation for race-by-race participation by those who may lose interest if they cannot participate often enough in a series. Sponsors will be offered a banner on the front page of the website, a “sponsored by…â€