The Jakarta Offshore Sailing Club

Committee Meeting Minutes 2001

Meetings 2001:

• Committee Meeting 27/11/2001
• Committee Meeting 2/10/2001
• Committee Meeting 27/6/2001
• Committee Meeting 15/3/2001
• Committee Meeting 11/1/2001
• Minutes of Meeting Merdeka Race 2001

Other Meeting Minutes

• Committee Meetings 2005
• Committee Meetings 2004
• Committee Meetings 2003
• Committee Meetings 2002

Minutes of Committee Meeting                    November 27^th 2001

Present: Col. Adji, Thierry, Genevieve, Philip, Theo, Ian, Omar

Previous minutes already accepted and published prior to this meeting.

AGM Dec 1 at EP 1900hrs

Estimated number of participants at AGM: 21 signed or paid up already.  Already confirmed 25 with Carl.  Committee felt this was not enough.  35 attendees were confirmed with Carl during the meeting, but in the restaurant, as the garden is full of furniture from the Smugglers’ Arms, hot and not entirely sheltered from the rain.  But plastic cups will have to be used, discretion being the better part of valour.  Not everyone was happy with this. 

APLI membership is now available to JOSC members through JOSC affiliation for Rp. 75,000.  This will help boat owners, especially, with regards documentation.

‘Pak Hasan Soeftendi is now chairman of PORLASI.  He will be invited to attend AGM when both the above will be announced.

Col Adji announced that on 23 December there will be a sailing Parade with participation of her excellency the President of the Republic of Indonesia. Col Adji will provide details for posting on the Web. The boats will navigate from Sunda Kelapa to Ancol.

Boat boys:  Omar will photograph all the employed boat minders.  And try to find out what they need most.  Schooling of children and accident insurance are the likeliest.  Funds could be raised thru a per race levy of Rp. 10,000 per race from crew who never usually pay anything.  Proposals to be discussed at AGM.  Col Aji suggested boatboys elect a leader/spokesperson and benefits/pay be standardized.  Omar volunteered to talk to them.  They already have their group leaders.  Some have been with JOSC boats for more than 20 years.

Membership:

Some members have already paid their dues for 2002.  The early bird rate will apply at the AGM.

Crew membership in JOSC.  A 2 race rule to be proposed at the AGM as per minutes of October 2^nd, i.e. any crew participating in more than 2 races should be a member of JOSC.

It was proposed and accepted that Dan Goldsmith  and Jan Dienaar be awarded honorary membership for their contribution to the club.

It was agreed that Mathew Byrne should be recognized as Member of the Year for contributions to the club for all his efforts on creating and maintaining the new  JOSC website.

Quartermaster:  Adolph not being present, there was some doubt as to whether plaques or trophies for 2001had been ordered.  As results of the last race and series were only available this week, certificates would be printed for the AGM and actual plaques and trophies be delivered later.

Special prizes for the highly successful ladies race and for door prizes to be discussed with Adolph and/or Burkhard by Hon. Commodore.

Flags:  It was proposed and agreed that JOSC and POLARSI flags should be supplied with membership to boat owners.

Financial results: including AGM proceeds would be announced/published at the AGM.  A preliminary profit/loss statement has already been circulated.

Pantai Mutiara, fees 2002??

Elections: who is interested in renewing or joining committee?

A list of names to approach was agreed and standard procedures discussed.  Names for the Commodore to be proposed and voted on separately from the whole of the rest of the committee whose assignments will be agreed by the committee itself at the first meeting, as per usual.

The EP has a whiteboard available.

Racing:

HM and SK races seem to some to be too similar.  Could they be made more challenging?  In fact, as race committee pointed out, courses in the second series have been quite varied and challenging recently.  However, the new race committee will be asked to avoid any hint of monotony.

The dearth of longer, island races was pointed out.  A previous proposal was discussed to make the requirement for race only 2 starters.   This will be proposed to the new committee, if not already in the rules.

Race participation figures will be announced at the AGM.

Definition of fish traps as obstructions:  the sailing rules on this point need to be studied and a ruling agreed.
 

 Racing in Ramadan.  A request was made for fewer races in Ramadan as those fasting find it difficult to participate.    Perhaps only cruises should be scheduled during this time or for other Religious holidays. This was agreed as a recommendation for the new committee.

The meeting was closed at 9:40 p.m.

Minutes of Committee Meeting              October 2^nd 2001

Present : Ian, Peter, Thierry, Genevieve, Philip, Theo, Omar

1.  Minutes of previous meeting of 27/06/01approved.  Future minutes to be circulated and approved by e-mail after corrections.

2. AGM  In order to distribute the trophies the AGM will be held on the Saturday 8 December. Eastern Promise location preferred. AGM cost will include registration of membership 2002 at 2001 prices. Afterwards prices will be increased by 20%. 

Carl to be approached by Philip re menu and cost.

Adolf will be solicited to organize the purchase of  trophies to be handed over at   the AGM.

3.      Accounts for end Aug. submitted as now circulated by Ian. Final accounts will be submitted at AGM.   Accounts should be “auditedâ€